Office Manager Full-Time - Behavioral Health 381

Profile

u003cpu003eFounded in 1965, Telecare is a rapidly growing mental health care company dedicated to making a difference for our clients, the community, and our employees. We offer an array of mental health services to adults with serious mental illness. We partner with public sector entities and behavioral health organizations and have over 155 programs and over 4,300 employees across the country. And weu0027re growing all the time! When you work at Telecare, you help to empower thousands of individuals every day in their journeys of recovery.u003cstrongu003eu0026nbsp;u003c/strongu003eu003cstrongu003eu003cspanu003eu0026nbsp;u003c/spanu003eu003c/strongu003eu003cstrongu003eu003cspanu003eu0026nbsp;u003c/spanu003eu003c/strongu003eu003cstrongu003eu003cspanu003eu0026nbsp;u003c/spanu003eu003c/strongu003eu003c/pu003enu003cpu003eAs part of the Telecare Family, Home First Central provides intensive and comprehensive housing supports to individuals who are at risk of losing housing in the Central region of Orange County. Telecare will employ a range of housing focused case management and behavioral health interventions through a fully mobile triage and field-based case management approach. Staff will be deployed to provide services onsite at permanent supportive housing developments, scattered site apartments and other transitional housing locations where clients reside. Focus areas will include resident wellness checks; wellness groups, skill building activities, and housing stabilization focused case management services; behavioral health and substance use services, crisis interventions; conflict resolution and property manager mediation; and other interventions that focus on successful tenancy, eviction avoidance and community integration.u003c/pu003enu003cpu003eu003cstrongu003eEmployment Status:u003cspanu003eu0026nbsp;u003c/spanu003eu003c/strongu003eu003cspanu003eu0026nbsp;Full-Timeu003c/spanu003eu003c/pu003enu003cpu003eu003cstrongu003ePOSITION SUMMARYu003c/strongu003eu003cbr /u003eIn this supervisory role, the Office Manager supervises various support positions and plans and organizes a variety of administrative and financial operations functions for a larger program or complex administrative functions to support business operations.u003c/pu003enu003cpu003eu003cstrongu003eESSENTIAL FUNCTIONSu003c/strongu003eu003cbr /u003eu0026bull; Demonstrates the Telecare mission, purpose, values and beliefs in everyday language and contact with internal and external stakeholdersu003cbr /u003eu0026bull; Supervises various support positions and plans, organizes variety of administrative and financial operations functionsu003cbr /u003eu003cbr /u003eFinance driven job duties: u003cbr /u003eu0026bull; Serves as a backup to Office Coordinator I, II or II during absencesu003cbr /u003eu0026bull; Provides training to staff on Financial systems and trouble shoots issues related to Financial systemsu003cbr /u003eu003cbr /u003eHR Driven Job Duties:u003cbr /u003eu0026bull; Acts as a member of the leadership team to determine when to involve HR Generalist or Regional HR Manageru003cbr /u003eu0026bull; Audits employee records and prepares employee files to be sent externallyu003cbr /u003eu0026bull; Assures safety committee meetings are occurring and functioning properlyu003cbr /u003eu0026bull; Audits OSHA logsu003cbr /u003eu0026bull; Coordinates local safety auditsu003cbr /u003eu0026bull; Coordinate shoes for crews at the programu003cbr /u003eu0026bull; Part or the leadership interview teamu003cbr /u003eu0026bull; Coordinates local recruitingu003cbr /u003eu003cbr /u003eInformation Technology driven Job duties: u003cbr /u003eu0026bull; Acts as a troubleshooting partner for issues relating to phones, computers, hardware and softwareu003cbr /u003eu003cbr /u003eProgram /Department driven job duties: u003cbr /u003eu0026bull; Supervises other Administrative Staffu003cbr /u003eu0026bull; Acts as a back-up for other administrative position and for work overflowu003cbr /u003eu0026bull; Works with leaders on process improvements in administrative tasksu003cbr /u003eu0026bull; May coordinate facilities repairs and improvements and work with Corporate Facilities Department as local contactu003cbr /u003eu0026bull; Conducts local program related trainingu003cbr /u003eu0026bull; Works with outside vendors including housekeeping, maintenance, food serviceu003cbr /u003eu0026bull; Provides coverage and back-up for Administrative positions at work site and other regional work sites u003cbr /u003eDuties and responsibilities may be added, deleted and/or changed at the discretion of management.u003c/pu003enu003cpu003eu003cstrongu003ePosition requires driving for company business such as trainings, offsite meetings, etc.u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eQUALIFICATIONSu003c/strongu003eu003cbr /u003eRequired: u003cbr /u003eu0026bull; Four (4) years of Office Administration and Associates or College course work in Finance or business OR Six (6) years working experience in an office settingu003cbr /u003eu0026bull; One (1) years supervisor experience and u003cbr /u003eu0026bull; One (1) year of Healthcare field experienceu003cbr /u003eu0026bull; Knowledgeable and proficient in MS Office programsu003cbr /u003eu0026bull; Experienced entering data into computer systemsu003cbr /u003eu0026bull; Must possess a valid state specific Driveru0026rsquo;s licenseu003cbr /u003eu0026bull; Must be at least 18 years of ageu003cbr /u003eu0026bull; All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. u003cstrongu003ePosition requires driving, valid driveru0026rsquo;s license, a motor vehicle clearance, and proof of auto insurance is required at time of employment and must be maintained throughout employment.u003c/strongu003e Additional regulatory, contractual, or local requirements may apply.u003cbr /u003eu003cbr /u003eu003cstrongu003eSKILLSu003c/strongu003eu003cbr /u003eu0026bull; Knowledgeable and able to use MS Office programs, specifically skilled in producing reports with Excelu003cbr /u003eu0026bull; Experienced entering data into computer systemsu003cbr /u003eu003cbr /u003eu003cstrongu003ePHYSICAL DEMANDSu003c/strongu003eu003cbr /u003eThe physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.u003cbr /u003eu003cbr /u003eThe employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures) u003cbr /u003eu003cbr /u003eu003cstrongu003eEOE AA M/F/V/Disabilityu003c/strongu003eu003c/pu003e,EqualOpportunityEmployerDescription:Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities,PayTransparencyPolicyStatement:The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c),MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:true,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:4f54269c-3a81-e250-e075-3a1a05307eef,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2021-12-14T17:48:33.735Z},{JobBoardId:2fcbb6f4-e717-17cb-9327-3dd87a55b08d,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2021-12-14T17:48:33.735Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

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