Office Manager/Administrator - Dublin 2 - 40k -45k

Profile

Job Overview
The Role
My client, a large financial advisor is seeking an experienced and organised Office Manager/Administrator to join their operations based in Dublin 2. This is a full-time, permanent, office-based
position.
As the Office Manager/Administrator, you will provide administrative support to the global corporate function team and coordinate all daily administrative activities within the Dublin Office. The role also requires you to manage the relevant senior executives (CEO, CFO, CPPO and CRO) diary, organise meetings, calls and appointments, book and arrange travel and accommodation where required
Tasks & Duties
Act as the key point of contact for the Ireland Office and maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Order office stationery and supplies and deal with external suppliers.
Maintain internal folders and distribute incoming and outgoing mail.
Assist in preparing reports or presentations.
Organise, store and print company documents as needed.
Answer and redirect phone calls.
Expenses Management & travel arrangements for CEO and Directs if required.
Support with on-boarding new staff members working closely with the CPPO.
Handle queries from the team and direct where required.
Be responsible for any issues related to office space or premises.
Partner with CPPO to update and maintain office policies as necessary.
Support administrative tasks performed by the GCF as needed such as report creation, file management, on-boarding new hires and systems support.
Liaise with facility management vendors, including cleaning, catering and security services.
Assist other employees with projects in key administrative tasks as required.
Experience, Knowledge & Qualifications
4 year's experience as an Office Manager or Front Office Manager.
Proficiency in MS Office (MS Excel and MS Outlook, in particular).
Excellent time management skills and ability to multi-task and prioritise work.
Excellent written and verbal communication skills.
Knowledge of accounting, data, and administrative management practices and procedures desirable.
Knowledge of human resources management practices and procedures desirable.
Excellent communication skills and a desire to build strong effective connections with all levels of the business.
Experience within HR is a distinct advantage.

Company info

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