TPWD - Administrative Assistant II - Assistant Office Manager

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Job Description
TPWD MISSION
To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with See attached or See resume will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, ****MILITARY OCCUPATIONAL SPECIALTY CODES can be found at ****VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at ****FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period.
TO APPLY:
Application must be completed at: ****HIRING ****
PHYSICAL WORK ADDRESS: TPWD Sea Rim State Park, 19335 South Highway 87, Sabine Pass, TX 77655
GENERAL DESCRIPTION
Performs routine (journey-level) administrative support work. Under the direction of the Office Manager, this position is responsible for the daily office operations in the park headquarters of Sea Rim State Park. Performs administrative and clerical tasks, processes incoming and outgoing mail, data entry of reports, correspondence and filing, and answers telephones. Provides customer service, handles complaints and emergencies, collects park fees and interprets policies to park visitors and general public. Assists the office manager with maintaining adequate supply of office supplies, brochures, and visitor information packets. Duties include utilizing an automated system for issuing permits and licenses, camper registration and revenue collection and accounting. Under the direction of the park manager, manages park store to include the purchase of resale items, keeping the store stocked, and performs monthly inventory. Performs light housekeeping duties. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations, and procedures.
Qualifications:
MINIMUM QUALIFICATIONS
Education:
Graduation from High School or GED.
Experience:
Two years' experience performing administrative support duties.
Licensure:
If driving is required, applicant must possess a valid State driver's license.
PREFERRED QUALIFICATIONS
Education:
Graduation from an accredited college or university with a Bachelor's degree.
Experience:
Three years' experience in customer service;
Three years' experience in clerical duties such as accounting, typing, filing, record keeping and data entry;
Two years' experience in employee management;
One year experience operating a reservation system;
One year experience in retail management and merchandising.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of administrative and clerical procedures;
Knowledge of retail business and store operations;
Knowledge of basic mathematics;
Knowledge of accounting/accountability of revenue collection;
Knowledge of fiscal control procedures;
Knowledge of housekeeping practices;
Skill in using MS Word, Excel and Outlook;
Skill in effective verbal and written communication;
Skill in providing quality customer service in a courteous and professional manner;
Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;
Skill in managing several projects simultaneously;
Skill in and making independent, sound and timely decisions;
Ability to accurately handle cash and account for revenue collected;
Ability to work independently with little or no supervision;
Ability to work as a member of a team and promote a harmonious team environment;
Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities;
Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.;
Ability to conduct work activities in accordance with TPWD safety program.
WORKING CONDITIONS
Required to work in a public park with overnight camping and day use;
Required to work hours other than 8:00 a.m. to 5:00 p.m., with days off other than Saturdays, Sundays holidays;
Required to perform manual labor including, lifting supplies and materials up to 20 lbs.;
May be required to operate a State vehicle;
Required to travel 5% with possible overnight stays;
Must conform to TPWD dress and grooming standards, work rules and safety procedures;
Non-smoking environment in State buildings and vehicles.
TPWD IS AN EQUAL OPPORTUNITY EMPLOYER
Closing Date:
Mar 10, 2022, 11:59:00 PM
Job Address
Port Arthur
Texas
United States
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Employer:
TEXAS PARKS AND WILDLIFE
This listing is managed by:
About Texas Parks and Wildlife
We are TPWD
Providing outdoor recreational opportunities, managing and protecting fish and wildlife habitat, and managing parklands and historic areas
Divisions & Positions
Our skilled workforce operates within 13 divisions at 200 locations across Texas.
Mission
To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
Philosophy
In fulfilling our mission, we will: Be a recognized national leader in implementing effective natural resources conservation and outdoor recreational programs; Serve the state of Texas, its citizens, and our employees with the highest standards of service, professionalism, fairness, courtesy, and respect; Rely on the best available science to guide our conservation decisions; Responsibly manage agency finances and appropriations to ensure the most efficient and effective use of tax-payer and user fee resources; Attract and retain the best, brightest, and most talented workforce to successfully execute our mission.
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