MRO Site Manager/Buyer II

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Job Summary:
The Site Manager/Buyer II is responsible for overseeing procurement of indirect material inventory typically up to $3MM in spend. Ensures materials are accurately ordered, received within the site’s procurement system, and processed and expedited in a timely and efficient manner. Apply problem solving methods to resolve issues with delivery, price or any other order issues. This position oversees and reports on daily operations of the storeroom, including managing MRO logistics from monitoring inventory levels, purchasing and receiving material through parts storage, and distribution. Determine proper inventory methods; analyze spend and reduce unit costs. Demonstrate value to the client in order to achieve and exceed business goals and objectives. Responsibilities/Duties:
· Follow and enforce all site Safety and Security Procedures while documenting and reporting as required; ensure all staff receive initial and ongoing required safety training; file any safety incidents according to safety SOPs. · Responsible for finding and achieving cost savings through sourcing of new suppliers, manufacturers and distributors. Exceed contractual guaranteed savings requirements by looking for savings opportunities, negotiating best price and by finding ways to improve profitability for our clients. · Focus on product standardization and lean initiatives to reduce client consumption. · Develop, implement and execute onsite strategic sourcing initiatives, product standardization, reverse engineering, MWBE spend initiatives, and green sustainability programs to optimize savings and achieve spending targets. · Ability to identify and present OEM commercialization and substitution opportunities to customers in order to lower reduce costs. · Manages OEM commercialization opportunities with customers in order to obtain necessary approvals, satisfy validation requirements, and complete change control processes in order to implement. · Maintain the vendor database and setup local vendors as needed. Use preferred vendors suggested by corporate office as often as possible. · Review invoices for price and/or quantity discrepancies and follow guidelines to resolve discrepancies, with a focus of assisting Site Manager or Supervisor in reducing discrepancies (IDRs).Responsible for the on-site supervision of all aspects of MRO and storeroom management operations encompassing customer service, supply chain management, purchasing, receiving and inventory control. · Supervise the daily activities of direct reports, providing feedback, performance management, conflict resolution and support. Responsible for ensuring all staff receive all required training and follow SOP guidelines · Establish site specific operational goals and achieve cost savings targets. Find additional cost saving for client or company wherever possible and document additional savings achieved. · Effectively manage client relationships, unique business processes and exceed internal/external customer expectations. Attend meetings and make contacts as necessary with Clients and Vendors to resolve quality and delivery problems. · Execute and manage all aspects of purchasing in a cost-effective manner and maintain data integrity within SOS 2001 and/or the client’s CMMS system. Expedite orders, manage status of purchasing needs via the creation of Non-Stock and Stock PO using the site’s “Open Order Report.” Regularly check Open Order Report and communicate delays or issues . Maintain and control all aspects of purchasing through distribution, in a cost-effective manner, while communicating with the client’s operational facility. · Work with senior management to define and implement strategic and tactical plans and concepts in order to effectively prioritize daily tasks procedures. · Manage and train employees on all aspects of the job. Schedule and monitor employee time off, post day-to-day assignments when needed. Perform ongoing monitoring of employee performance and address and document employment issues where needed, following company policy. Responsible for recruiting new staff as needed, working with HR and Supervisor · Meet regularly with employees both individually and as a team to review opportunities for coaching, training, development and career growth. Perform annual appraisal and future year goal setting with each employee in a timely fashion. · Monitor storeroom inventory levels and build levels in accordance with customer and SSI needs. Develop and implement Inventory Reduction Programs. Ensures maintenance of proper labeling and storage of all inventoried items. · Establish and build client relationship. Keep close communications with client department heads for all issues and concerns. Build knowledgeable understanding of the client, the client’s business as the parts in the storeroom. Adhere to signed master service agreement and site specific operating agreement. · Prepare, perform and oversee all daily, weekly and monthly reports (i.e. stock replenishment, Buyer activity, Ops Reporting, etc.) as required. Evaluate/analyze report results and then develop/initiate corrective actions/process improvements as needed. · Build successful local vendor relationships, evolving the connection to achieve better pricing while also researching outside savings and supplier opportunities with external vendors. · Provide suggestions for improvement. Find ways to capture value and present ‘soft savings’ by working with Sales team in order to achieve business objectives and grow the business. · Utilizes standard operating procedures to perform and manage all work at the site. Looks for ways to improve processes, streamline efforts and increase quality documenting and reporting on all efforts made.
Job Requirements :
Skills Required:
Mandatory:
· 3-5years of recent experience in purchasing and managing MRO commodities such as electrical, filters, PVF, power transmission and other related maintenance items. · Experience managing, overseeing and coaching staff · Proficiency in Procurement or CMMS Software · Experience in supply chain management / sourcing · Experience and familiarity with inventory control, receiving, and shipping processes · Experience in financial reporting, budgeting and/or overseeing a P&L · Excellent PC operating system skills, especially Microsoft Office Suite with emphasis on Excel and Power Point · Demonstrated interpersonal skills, including strong verbal and written communication · Associate’s degree required Desirable:
· Bachelors degree preferred · CPM/APICS desirable
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